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Research Services Coordinator

Location:Bloomington, MN
Salary Range:Starting Wage $17.00/Hour
Exempt/Non-Exempt:Non-Exempt
Benefits:Full-time benefit package
Employment Type:Full Time
Department:Wolfe Harris Center for Clinical Studies
Job Type:
Description: This position coordinates the daily activities related to research administration for the Wolfe-Harris Center for Clinical Studies (WHCCS) and the Office of Research Services. This position requires strong organizational and communication skills, attention to detail, a positive attitude, and enthusiasm for working as part of a team and independently. The successful candidate will be able to prioritize activities appropriately and work well when under time constraints.

When applying for this position, please include your cover letter and resume.
Duties:
  • Provide day-to-day administrative support to the Dean of Research and research faculty:
      Manage appointments and meetings including daily calendar maintenance and long-range planning
      Respond to a variety of requests to resolve administrative issues, provide information, and/or refer to appropriate personnel
      Arrange travel for the Dean and research faculty including air, hotel, car, etc. Complete conference registrations. Prepare travel itineraries. Process travel/conference reimbursements
      Reserve meeting space and audiovisual/computer equipment, arrange catering, and prepare meeting materials (e.g., agendas)
      Participate in project-related meetings to distribute meeting materials, record minutes, and support needs of attendees
  • Provide general administrative support to the WHCCS and Office of Research Services:
      Retrieve journal articles and reference sources as requested
      Assist in preparing conference presentations (PowerPoint)
      Assist in proofreading, formatting, editing, tables, and generating references (Word)
      Coordinate continuing education reporting to the MN Board of Chiropractic Examiners for research faculty
      Order office supplies
      Generate and track purchase orders (Agresso business software)
      Distribute fax/mail/email correspondence
      Coordinate courier services
      Answer the main WHCCS phone line
      Greet and direct visitors
      Copy and file
  • Manage the RefMan research bibliographic database including:
      Perform accurate data entry of articles
      Perform regular quality assessments of the RefMan database to ensure accuracy and completeness
  • Provide back-up administrative support to the Vice President of Research
  • Coordinate housekeeping and maintenance requests
  • Perform other related duties as needed
  • Qualifications:
  • High school diploma or GED, required
  • Three years related experience in administrative support or an equivalent combination of education and experience, required
  • Intermediate to advanced skill using email scheduling software, Microsoft applications (Word, Excel, and PowerPoint), and network file management
  • Proficient typing and data entry skills
  • Ability to take initiative and follow through on multiple assignments
  • Ability to focus, effectively manage frequent interruptions, and work well during periods of stress
  • Ability to maintain confidentiality
  • Ability to establish and maintain effective working relationships with diverse individuals
  • Ability to adapt to changing work priorities
  • Strong oral and written communication skills
  • Sense of individual responsibility and accountability
  • Strong organizational skills with attention to detail
  • Desire and capacity to advance skills and proficiencies to meet evolving needs


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