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Admissions Assistant

Location:Bloomington, MN
Salary Range:DOE
Benefits:Full-time benefits package available
Employment Type:Full Time
Job Type:
Description: This position is the first point of contact for the office of Admissions, providing excellent customer service to prospective students. This position contributes to the effective recruitment and enrollment of new students to Northwestern. We are seeking a highly energetic person with a strong work ethic and excellent organizational skills who thrives on change.
  • Receive incoming department calls, directs calls to appropriate personnel, as needed
  • Greet and assist prospective students, parents and other visitors
  • Receive, process and maintain prospective student enrollment documents, including transcripts and immunization records in accordance with academic and accreditation standards
  • Open, process, and distribute department mail, including mailing of recruitment materials to all inquiries, as directed
  • Provide clerical support to the admissions staff (advisor mailings, letters, etc.)
  • Maintain the online housing newsletter by coordinating information with Web Services and following-up with local apartment complexes annually for advertising opportunities.  
  • Generate reports from CRM for Director
  • Coordinate travel arrangements for Admissions staff      
  • Coordinate department managerís work schedule and appointments
  • Order and maintain office supplies for department
  • Oversee and coordinate student worker schedules and workload
  • Reserve rooms for events, work with facilities to organize events, organize catering and logistics if needed
  • Assist with university committees, as assigned or appointed
  • Attend NWHSU events, as needed
  • Other Duties as assigned
  • Qualifications:
  • High school diploma or general equivalency diploma (GED), required
  • Two or more years of clerical experience supporting a multi-person department, required
  • Experience working in an educational setting, preferred
  • Excellent organization and multi-tasking skills
  • Ability to work in a fast paced environment
  • Must be able to work independently and as a committed team player
  • Excellent knowledge of English language, including spelling, grammar and punctuation
  • Strong interpersonal and communication skills with the ability work with a wide range of individuals in a diverse community
  • Intermediate proficiency in Microsoft Office software, including experience with database application

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